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How to Quickly Remove Text Formatting in Gmail

  • Aug 13
  • 1 min read

There is nothing more annoying than when you're composing an email in Gmail, you go to paste some text from a PDF or website, etc and you paste in some unwanted, mismatched formatting.


There is a simple way to remedy this, but it is quite hidden in the Gmail formatting options.


Step 1 - Highlight the text you would like to format


Gmail new message compose window with highlighted text, Highlight the text you want to clean up., and Jordan Hughes below.

Step 2 - Look at the bottom toolbar of your compose window and look for the T icon with a line.


Gmail compose toolbar with blue Send button, font controls, formatting icons, and undo/redo on a white interface.

If the toolbar is hidden, click the A icon.


Blue Send split button with dropdown arrow beside a gray Aa icon on a white interface background

Our Top Tip for this is to use shortcuts!


On a Mac, you need Command + \ or on a Windows machine Ctrl + \


AND there is a further option: you could use a shortcut to paste the information in plain text for a Mac; that is Command + Shift + V or on a Windows machine Ctrl + Shift + V.


To learn more about Gmail, Tasks or Calendar, book a live training session with Cloudshed.


You can also purchase our on-demand £75 Gmail course to learn more about Gmail at your own pace with videos, guides, a quiz and a certificate!



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